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Compliance

Existing Subscribers

All subscribers have until 30 June of each year to ensure that their organisation is fully compliant with the Federation Rules and to submit a Compliance Statement. The AAF sends an advance reminder notice to members and subscribers that compliance statements are due by June 30.

Compliance statements are to be made in writing on organisational letterhead with the statement being signed by your Authorised Officer (see template below). A template document is also provided for those institutions asserting Levels of Assurance greater than 1.

Compliance statements are to be sent via email as a PDF to compliance@aaf.edu.au by 30 June each year.

Compliance Statement templates

Contacts

Compliance statements must be signed by the Primary Representative from your organisation. By signing the annual compliance statement, your organisation is asserting that all organisation contacts listed in the Federation Registry are current and correct.

Contact Type

Organisational Role

Administrative* A contact in an administrative role that deals with the non-technical issues For e.g: Name changes, changes to the service description
Billing Contact within the organisation who deals with the invoices, subscriptions etc. For e.g finance person or accountant
PA to the Primary Representative A confirmed authoritative representative of the organisation for e.g: CEO, Director of IT/CIOs etc, someone who is authorised to sign AAF forms on behalf of the organisation.
Primary Representative Personal Assistant to the nominated Primary Representative
Product and Service Manager A contact within the organisation who is responsible for the service for e.g: Team Leader / Manager of Identity team
Technical* A contact within the organisation responsible for technical implementation of the service. Used primarily for communication between participants on technical issues.
Support* The end-user support team within the organisation. Will be used to direct users of the service to the enduser support team.
Security Contact* A contact within the organisation that handle the security incidents in their organisation.

Note: Contact types published in Metadata are indicated by a *

Overdue Compliance Statements

The AAF will write to organisations that are overdue in submitting their Compliance Statement to determine the way forward. If you have any questions regarding your organisation’s compliance to the Federation Rules, please contact compliance@aaf.edu.au

Federation Rules

The Australian Access Federation provides a framework and support infrastructure to facilitate trusted electronic communications and collaboration within and between universities and research institutions in Australia and overseas.

This document outlines the rules and obligations to be met by subscribers. All new and existing subscribers must be compliant with the Federation Rules.

Federation Rules